Person Spec & Job Description
If a business is going to be more than a one person Sole Trader, it will have to take on some employees. In a small business it will probably be just the owner who interviews and selects somebody to work for them.
But in larger businesses, the Human Resources department carry out all of these tasks. There's lots to learn, so let's start at the beginning.
But in larger businesses, the Human Resources department carry out all of these tasks. There's lots to learn, so let's start at the beginning.
So, let's imagine that you own a fairly large business and you realise that you need a new salesperson. The first thing that you would do is to look around your existing staff to see if you already have somebody that could do the job. After all, there's no point spending loads of money advertising for a new person, if the answer to your problems already works for you! This stage is called the Job Analysis stage.
Person Specification (or Person Spec)
If you don't already have the person you need to be a salesperson, you'll have to start to work out what type of person you want. You'll need to write down what qualifications they should have, what experience they should have, what their personality should be like (loud, quiet, funny, presentable?) and you'll also have to write down if they should have any special skills or a driving licence. If you write all of this down, you will have produced a Person Specification for the job.
Job Description
The next thing you should do is write down everything that the new job includes, such as the duties of the job, the hours of the job, the wages for the job, the number of days holidays that come with the job, the length of the contract and also whether the new person will be in charge of anybody. Writing all of this down will give you a Job Description.